Mayes County Public Records

How to Find Public Records in Mayes County in 2026

Members of the public seeking government documents in Mayes County, Oklahoma, may access publicly available information through MayesRecords.us, which aggregates data related to a range of official record categories maintained by county and state agencies. The availability and completeness of records vary by record type, custodial office, and the date the record was created. Individuals may find information pertaining to the following categories:

Court records (civil, criminal, probate, and family)
Property deeds, mortgages, and liens
Vital records (birth, death, marriage, and divorce)
Tax assessment and property tax records
Business licenses and permits
Voting and election records
Law enforcement records, where permitted by law

Records may be searched through official court resources, county clerk offices, public access terminals, and online tools maintained by state and county agencies.

Online Access:

The Mayes County District Court case records are accessible through the Oklahoma State Courts Network (OSCN), which provides free online access to civil, criminal, and probate case information.
Property and land records may be searched through the Mayes County Assessor's online portal.
Vital records death indexes are searchable through the Oklahoma State Vital Records Index, which covers records filed from 1908 onward.

In-Person Requests: Members of the public may inspect records in person at the Mayes County Clerk's Office, located at 1 Court Place, Suite 100, Pryor, OK 74361. The office is open Monday through Friday, 8:00 AM to 4:30 PM. Requestors should present a valid government-issued photo identification and specify the record type and date range sought.

Written/Mail Requests: Written requests must include the requestor's full name, mailing address, a description of the records sought, and the applicable fee. Under Oklahoma Open Records Act § 51-24A.5, agencies are required to respond promptly and without unnecessary delay.

Phone/Email:

Mayes County Clerk: (918) 825-0933
Email inquiries may be directed through the county's official contact channels.

What Are Public Records in Mayes County?

Public records in Mayes County are defined under Oklahoma Statutes Title 51, § 24A.3 as all documents, including writings, books, photographs, and electronic data, that are prepared, owned, used, received, or retained by a public body in connection with the transaction of public business. The following record types are currently maintained by county offices:

Record Type	Custodial Office
Civil, criminal, probate, family court records	Mayes County District Court Clerk
Property deeds, mortgages, liens	Mayes County Clerk
Vital records (birth, death, marriage, divorce)	OSDH / County Health Department
Tax and assessment records	Mayes County Assessor / Treasurer
Business licenses and permits	Mayes County Clerk
Voting and election records	Mayes County Election Board
Meeting minutes and agendas	Mayes County Clerk
Budget and financial documents	Mayes County Clerk / Treasurer
Law enforcement records	Mayes County Sheriff's Office
Land use and zoning records	Mayes County Planning Office

Federal court records for cases filed in Mayes County fall under the jurisdiction of the Oklahoma Northern District Court, accessible through the PACER federal records system.

Is Mayes County an Open Records County?

Mayes County operates in full compliance with Oklahoma's open records framework. Under the Oklahoma Open Records Act, Title 51 § 24A.1 et seq., all public bodies in the state are required to make records available for public inspection and copying. The Act states that "the people are vested with the inherent right to know and be fully informed about their government," establishing a strong presumption in favor of disclosure.

The Oklahoma Attorney General's Office provides guidance on compliance, noting that "it is the public policy of the State of Oklahoma that the people are vested with the inherent right to know and be fully informed about their government." County offices are required to respond to records requests promptly and without unnecessary delay. No county-specific ordinance currently restricts access beyond the exemptions enumerated in state law. Mayes County's public bodies are also subject to the Oklahoma Open Meeting Act, which requires that meetings of public bodies be open to the public and that agendas be posted in advance.

How Much Does It Cost to Get Public Records in Mayes County?

The current fee structure for public records in Mayes County is governed by state law and individual office schedules. Under Oklahoma Statutes Title 51 § 24A.5, fees charged for copies must not exceed the direct cost of copying.

Fee Type	Standard Amount
Standard paper copies	$0.25 per page
Certified copies (court records)	$1.00 per page + $1.00 certification
Certified vital records (birth/death)	$15.00 per certified copy
Electronic records	Actual cost of duplication
Record inspection	No charge
Search fees	Varies by office; not universally assessed

Accepted payment methods at the County Clerk's Office include cash, check, and money order. Credit card acceptance varies by department.
Fee waivers may be available for indigent requestors or for records requested for personal use in specific circumstances, subject to the discretion of the custodial office.
Vital records fees are set by the Oklahoma State Department of Health and apply statewide.

Does Mayes County Have Free Public Records?

Free inspection of public records is available in Mayes County. State law does not permit agencies to charge a fee solely for inspecting records; charges apply only when copies are requested. The following resources provide free access to certain records:

OSCN Online Portal: Civil, criminal, and probate case records maintained by the Mayes County District Court are searchable at no cost through the Oklahoma State Courts Network.
Oklahoma Vital Records Death Index: The Oklahoma death records search portal provides free index-level access to death records filed in the state from 1908 onward.
County Assessor Records: Property assessment and ownership records are available for free inspection through the Mayes County Assessor's public access terminal and online database.
In-Person Inspection: Members of the public may inspect original records at the County Clerk's Office and District Court Clerk's Office during regular business hours at no charge.

The distinction between free inspection and free copies is significant: while inspection carries no fee, obtaining physical or certified copies is subject to the fee schedule described above.

Who Can Request Public Records in Mayes County?

Any person may request public records in Mayes County, regardless of residency, citizenship, or stated purpose. Oklahoma's Open Records Act does not require requestors to be state residents or to provide a reason for their request. The following conditions apply:

Identification: Requestors are not required by law to provide identification for standard public records requests, though some offices may request it for administrative purposes.
Purpose: Requestors are not required to state the purpose of their request for most record types.
Non-residents: Non-residents of Oklahoma retain full rights to request and receive public records under state law.
Restricted record types: Certain records, such as adoption files, juvenile court records, and sealed court documents, require the requestor to demonstrate a legal interest or obtain a court order.
Personal records: Individuals requesting their own records (e.g., personal criminal history, vital records) may be required to provide proof of identity and, in some cases, a notarized authorization.

Entities such as corporations, nonprofit organizations, and law firms may also submit public records requests on behalf of their clients or organizational interests.

What Records Are Confidential in Mayes County?

Not all government records in Mayes County are subject to public disclosure. Oklahoma Statutes Title 51 § 24A.7 enumerates categories of records that are exempt from mandatory disclosure. The following record types are currently treated as confidential or restricted:

Sealed court records: Records sealed by judicial order are not accessible to the general public.
Juvenile records: Records pertaining to minors involved in delinquency or in need of supervision proceedings are confidential under state law.
Ongoing criminal investigation records: Law enforcement records compiled in connection with an active investigation are exempt until the investigation is closed or charges are filed.
Personal identifying information: Social Security numbers, financial account data, and similar identifiers are redacted from publicly released documents.
Medical and health records: Protected under both state law and the federal Health Insurance Portability and Accountability Act (HIPAA).
Adoption records: Sealed by statute and accessible only through court order or mutual consent registry.
Child welfare and protective services records: Maintained as confidential by the Oklahoma Department of Human Services.
Personnel records: Employee records of public bodies are exempt, with limited exceptions for disciplinary actions involving public officials.
Trade secrets and proprietary business information: Submitted to government agencies under confidentiality agreements.
Security plans and critical infrastructure details: Exempt to protect public safety.

Where a record contains both disclosable and exempt information, the custodial office is required to redact the exempt portions and release the remainder.

Mayes County Recorder's Office: Contact Information and Hours

Mayes County Clerk
1 Court Place, Suite 100
Pryor, OK 74361
(918) 825-0933
Mayes County Clerk

Office Hours:
Monday – Friday: 8:00 AM – 4:30 PM
Closed on state and federal holidays.

Mayes County District Court Clerk
1 Court Place
Pryor, OK 74361
(918) 825-1341
Oklahoma State Courts Network – Mayes County

Office Hours:
Monday – Friday: 8:00 AM – 5:00 PM

Mayes County Assessor
1 Court Place, Suite 104
Pryor, OK 74361
(918) 825-0625
Mayes County Assessor

Mayes County Health Department
111 N. Mill St.
Pryor, OK 74361
(918) 825-1255
Mayes County Health Department